CHERRY BLOSSOM RUN – VENDOR TERMS & CONDITIONS
Last Updated: [January 2025]

 

These Terms & Conditions (“Agreement”) govern the relationship between you (“Vendor”) and Seattle Cherry Blossom Run and Rivalry Events LLC (collectively, “Event Organizer”) regarding participation in the Seattle Cherry Blossom Run (“Event”). By submitting a Vendor Application and/or paying the Vendor Fee, you acknowledge and agree to the following:
 

1. Acceptance & Eligibility
   1.1 Vendor Types. The Event welcomes a variety of vendors, including food, beverage, merchandise, services, nonprofits/charities, product giveaways, etc. All products must be suitable for all ages and legal under Washington State law.
   1.2 Application Approval. The Event Organizer reserves the right to approve or deny any Vendor application at its sole discretion.
    

2. Fees & Payment
   2.1 Vendor Fee. A daily flat fee (“Vendor Fee”) is required to secure your space.
   2.2 Payment Deadline. Full payment must be received at least two (2) weeks before the Event to confirm your spot. Late or incomplete payments may result in forfeiture of your space without refund.
   2.3 Payment Methods. Vendor Fees may be paid by credit card (online) or check. Any returned checks must be replaced promptly to maintain the reservation.
   2.4 Fee Reduction/Trade. In limited circumstances, and at the sole discretion of the Event Organizer, a reduced fee may be offered in exchange for product or other in-kind contributions. Such arrangements are not guaranteed and will be considered on a case-by-case basis.
    

3. Setup, Load-In & Booth Requirements
   3.1 Setup & Vehicle Removal. Vendors must have all vehicles removed from the designated vendor area no later than one (1) hour before the first race start time. Vendors may arrive as early as desired to set up.
   3.2 Booth Space. Tents or booth structures may not exceed 12’ x 12’.
   3.3 Signage. All signage must be contained within the assigned vendor space unless otherwise coordinated with the Event Organizer.
   3.4 Noise Restrictions. Vendors may not use amplified sound (e.g., music, microphones), as the Event Organizer provides any necessary music/announcements.
   3.5 Pack-In/Pack-Out. Vendors are responsible for leaving their space in the same condition as found. All trash, display materials, or large items must be removed; trash receptacles are on site for smaller waste only.
   3.6 Parking & Load-In. Proximal parking is not guaranteed. A loading zone may be available, but vendors must move vehicles to standard parking after unloading.
    

4. Products & Services
   4.1 Legal Compliance. All products and services must comply with Washington State law (and Seattle municipal laws where applicable).
   4.2 Licensing. Any vendor providing food or beverage must hold the required food license(s) and business license(s).
   4.3 All-Ages Appropriate. Items or services must be suitable for an all-ages audience.
   4.4 Brand Overlap. The Event Organizer reserves the right to limit the number of vendors offering similar products or services to avoid excessive overlap.
    

5. Liability, Insurance & Indemnity
   5.1 Vendor’s Responsibility. Vendors are solely responsible for any claims, damages, or losses arising out of their participation in the Event.
   5.2 Insurance. The Event Organizer does not provide insurance coverage for vendors. While not mandatory, vendors are strongly encouraged to carry their own general liability insurance.
   5.3 Indemnification. Vendors agree to indemnify, defend, and hold harmless the Event Organizer, its affiliates, employees, and volunteers from any liability, costs, or damages resulting from Vendor’s activities, products, or services at the Event.
    

6. Cancellation & Refunds
   6.1 All Sales Final. All Vendor Fees are non-refundable once paid. These fees cover city permits and other event-related costs.
   6.2 Rain or Shine. The Event takes place regardless of weather conditions, and no refunds will be issued in the case of rain or other inclement weather.
   6.3 Force Majeure. In the event of an official cancellation or postponement due to circumstances beyond the Organizer’s control (e.g., “Acts of God,” natural disasters), refunds or fee rollovers may be offered at the Organizer’s discretion.
    

7. Termination
   7.1 Right to Remove. The Event Organizer reserves the right to remove any vendor or terminate this Agreement immediately if the vendor:
   - Fails to comply with these Terms & Conditions;
   - Engages in illegal, unsafe, or disruptive behavior;
   - Acts in a manner detrimental to the Event’s interests.
   7.2 No Refund. In such cases, no refund will be issued.
    

8. Governing Law & Dispute Resolution
   8.1 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington, specifically Seattle law, without regard to conflict of laws principles.
   8.2 Dispute Resolution. The parties agree to attempt good-faith negotiation in resolving any disputes arising under this Agreement. If negotiation fails, disputes shall be brought exclusively in the state or federal courts located in Seattle, Washington.
    

9. Entire Agreement
   9.1 Complete Understanding. These Terms & Conditions, along with the Vendor Application, constitute the entire agreement between the Event Organizer and the Vendor. No other prior or contemporaneous agreements, written or oral, shall be binding.
    

By submitting a Vendor Application or checking the “I Agree” box, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions.